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My Subscriptions

Purpose​

View and manage your event subscriptions, including upcoming and past events you've accepted or subscribed to, with complete event details and actual hours worked.

Access​

Navigate to: /member/mySubscriptions or Member → My Subscriptions

Screenshot​

My Subscriptions page showing accepted events
My Subscriptions page showing accepted events

Description​

The My Subscriptions page provides members with a comprehensive view of all their event subscriptions. Members can see upcoming events they've accepted, review event details, track hours worked, and manage their commitments. The interface offers filtering, searching, and detailed information about each subscribed event.

Key Features​

Event Overview

  • All subscribed events in one place
  • Date and time information
  • Event status tracking
  • Location details
  • Contact information

Detailed Information

  • Expandable rows with full event details
  • Start and end times
  • Actual hours worked
  • Subscription timestamp
  • Who subscribed you (self or administrator)

Management Tools

  • Month navigation for viewing different periods
  • Search functionality to find specific events
  • Download/export capabilities
  • Status filtering

Page Structure​

  • Icon: ✓ Checkmark icon
  • Title: "My Subscriptions"
  • Club Info: Current club/organization name (e.g., "Club, Just4kids")
  • User Avatar: Profile picture in top-right

Action Toolbar​

📥 Download Button​

  • Position: Top-left
  • Icon: Download arrow icon
  • Label: "Download"
  • Color: Green outlined button
  • Action: Export subscriptions list
  • Format: Typically PDF or CSV
  • Purpose: Download record of subscriptions for personal records

Date Navigation​

Month Selector

  • Display: "Jan 2026" with calendar icon
  • Format: MMM YYYY
  • Background: Dark gray/blue

◀ Previous Month

  • Position: Left of month display
  • Action: View previous month's subscriptions
  • Navigation: Moves backward one month

📅 Calendar Picker

  • Icon: Calendar icon in month display
  • Action: Opens date picker (if implemented)
  • Quick Navigation: Jump to specific month

▶ Next Month

  • Position: Right of month display
  • Action: View next month's subscriptions
  • Navigation: Moves forward one month

🔍 Search Box​

  • Position: Top-right
  • Icon: Magnifying glass
  • Placeholder: "Search..."
  • Function: Filter events by name, location, or contact
  • Real-time: Updates table as you type

Subscriptions Table​

Column Headers​

Name​

  • Header: "Name"
  • Sort Icon: ↕️ Up/down arrows
  • Content: Event name/title
  • Example: "App Testing", "App test 2"
  • Sortable: Click to sort alphabetically
  • Expandable: Click row to see details

Start​

  • Header: "Start"
  • Sort Icon: ↕️ Up/down arrows
  • Format: MM-DD-YYYY HH:MM AM/PM
  • Example: "01-19-2026 04:30 PM"
  • Sortable: Click to sort chronologically
  • Purpose: Event start date and time

Status​

  • Header: "Status"
  • Sort Icon: ↕️ Up/down arrows
  • Values:
    • Accepted: Subscription confirmed
    • Pending: Awaiting confirmation
    • Declined: Not accepted
    • Cancelled: Event cancelled
    • Completed: Past event, finished
  • Example: "Accepted"
  • Sortable: Sort by status type
  • Visual: May include color coding

Location​

  • Header: "Location"
  • Sort Icon: ↕️ Up/down arrows
  • Content: Venue name
  • Examples:
    • "PayCor"
    • "Indianapolis Motor Speedway"
  • Sortable: Sort by location
  • Purpose: Where event takes place

Contact​

  • Header: "Contact"
  • Sort Icon: ↕️ Up/down arrows
  • Format: "LastName, FirstName" or full name
  • Examples:
    • "Malone, Maggie"
    • "Agape Community Houses, Rodni Chambers"
  • Sortable: Sort by contact name
  • Purpose: Event coordinator or point of contact

Row Details​

Collapsed Row View​

  • Expand Icon: ▼ or > arrow on left
  • Summary: Name, Start, Status, Location, Contact
  • Hover: Row highlights on hover
  • Click: Anywhere on row to expand

Expanded Row View​

When row is expanded, detailed information displays:

Title

  • Label: "Title"
  • Content: Event name
  • Example: "App Testing"

Details

  • Label: "Details"
  • Content: Event description or notes
  • Example: "App Testing"
  • Purpose: Additional event information

Start

  • Label: "Start"
  • Format: MM-DD-YYYY HH:MM AM/PM
  • Example: "01-19-2026 04:30 PM"
  • Purpose: Event start date and time

End

  • Label: "End"
  • Format: MM-DD-YYYY HH:MM AM/PM
  • Example: "01-19-2026 10:00 PM"
  • Purpose: Event end date and time

Location

  • Label: "Location"
  • Content: Venue name
  • Example: "PayCor"
  • Purpose: Event venue

Actual Hours

  • Label: "Actual Hours"
  • Content: Hours worked
  • Example: "5.50"
  • Format: Decimal hours
  • Purpose: Track time commitment
  • Note: May show "0" if event not yet completed

Subscribed On

  • Label: "Subscribed On"
  • Format: MM-DD-YYYY HH:MM AM/PM
  • Example: "12-15-2025 08:08 PM"
  • Purpose: When subscription was created
  • Tracking: Audit trail of commitment

Subscribed By

  • Label: "Subscribed By"
  • Content: Name of person who subscribed you
  • Example: "Club, Just4kids"
  • Values:
    • Your name (self-subscribed)
    • Administrator name (assigned by admin)
    • Club/organization name (bulk assignment)
  • Purpose: Who created the subscription

Table Navigation​

Pagination Controls

  • ⏮ First Page: Jump to first page
  • ◀ Previous: Previous page
  • Page Number: Current page (e.g., "1")
  • ▶ Next: Next page
  • ⏭ Last Page: Jump to last page

Record Info

  • Display: "Showing 1 to 2 of 2 records"
  • Format: "Showing X to Y of Z records"
  • Purpose: Shows current view range

Page Size Selector

  • Display: Dropdown showing "25"
  • Options: Typically 10, 25, 50, 100
  • Purpose: Change number of records per page
  • Action: Adjusts table display

Event Status Types​

Accepted​

  • Meaning: Subscription confirmed
  • Action: You're scheduled for this event
  • Next Steps: Attend event at scheduled time
  • Color: May be green or default

Pending​

  • Meaning: Awaiting confirmation
  • Action: Waiting for approval or system processing
  • Next Steps: Wait for status update
  • Color: May be yellow or orange

Declined​

  • Meaning: Subscription not accepted
  • Action: Not scheduled for event
  • Reason: May have been over-subscribed or rejected
  • Color: May be red or gray

Cancelled​

  • Meaning: Event was cancelled
  • Action: Event no longer happening
  • Next Steps: No action required
  • Color: May be red or strikethrough

Completed​

  • Meaning: Past event, finished
  • Action: Event already occurred
  • Hours: Actual hours should be recorded
  • Color: May be gray or default

Using My Subscriptions​

Viewing Current Month​

  1. Page loads with current month (January 2026 in screenshot)
  2. See all subscriptions for displayed month
  3. Expanded or collapsed rows based on preference
  4. Review upcoming events
  1. Click ◀ for previous month
  2. Click ▶ for next month
  3. OR: Click calendar icon to jump to specific month
  4. Table updates with that month's subscriptions

Searching for Events​

  1. Click in search box (top-right)
  2. Type event name, location, or contact
  3. Table filters in real-time
  4. Shows only matching events
  5. Clear search to see all events

Viewing Event Details​

  1. Locate event in table
  2. Click anywhere on the row
  3. Row expands to show full details:
    • Complete date/time information
    • Actual hours worked
    • Subscription details
    • Contact and location
  4. Click again to collapse

Checking Actual Hours​

  1. Expand event row
  2. Look at "Actual Hours" field
  3. Shows hours worked for completed events
  4. May show 0.00 for upcoming events
  5. Use for timesheet verification

Downloading Subscriptions​

  1. Click Download button
  2. Select format (if prompted)
  3. File downloads to computer
  4. Contains subscription list and details
  5. Use for personal records or reporting

Use Cases​

Planning Your Schedule​

Scenario: See upcoming commitments for the month

Process:

  1. Open My Subscriptions
  2. View current month display
  3. Review accepted events
  4. Note dates, times, and locations
  5. Check contact person for each
  6. Plan transportation and availability
  7. Set personal reminders

Verifying Hours Worked​

Scenario: Track actual hours for payroll or records

Process:

  1. Navigate to past month
  2. Find completed events
  3. Expand each event row
  4. Check "Actual Hours" field
  5. Compare with personal records
  6. Download for submission if needed
  7. Contact administrator if discrepancies

Checking Event Details​

Scenario: Need location or contact information for upcoming event

Process:

  1. Find event in current or upcoming month
  2. Click row to expand details
  3. Note location information
  4. Check contact person
  5. Review start and end times
  6. Prepare accordingly

Monthly Review​

Scenario: Review month's activities

Process:

  1. Use month navigation to select month
  2. View all events for that period
  3. Check completion status
  4. Verify actual hours
  5. Download records if needed
  6. Use for reporting or planning

Finding Specific Event​

Scenario: Locate particular event quickly

Process:

  1. Use search box
  2. Type event name, location, or contact
  3. Table filters to matches
  4. Expand to see details
  5. Clear search when done

Understanding Subscription Information​

Self-Subscribed vs. Assigned​

Self-Subscribed

  • Subscribed By: Your name
  • Meaning: You volunteered for this event
  • Action: You chose to participate
  • Commitment: Personal choice

Administrator Assigned

  • Subscribed By: Admin or club name
  • Meaning: You were assigned to event
  • Action: Scheduled by coordinator
  • Commitment: Assignment, may be required

Subscription Timeline​

Subscribed On Date

  • When commitment was created
  • May be weeks before event
  • Important for cutoff date tracking
  • Audit trail for disputes

Hours Calculation​

Actual Hours

  • Calculated from start to end time
  • May include breaks or adjustments
  • Updates after event completion
  • Used for payroll or records
  • May differ from scheduled hours

Best Practices​

Regular Review​

  • Weekly Check: Review upcoming week's events
  • Month Planning: Look ahead at full month
  • Past Review: Verify completed events and hours
  • Status Monitoring: Watch for status changes
  • Contact Verification: Confirm contact info current

Time Management​

  • Calendar Integration: Add events to personal calendar
  • Transportation: Plan routes to locations
  • Preparation Time: Allow extra time for first-time venues
  • Conflicts: Identify conflicts early
  • Cutoff Awareness: Know unsubscribe deadlines

Hour Tracking​

  • Personal Records: Keep own time log
  • Compare Hours: Verify against actual hours shown
  • Report Discrepancies: Contact admin if hours incorrect
  • Download Records: Maintain personal copies
  • Tax Records: Save for tax purposes if applicable

Communication​

  • Contact Person: Know who to reach for questions
  • Early Notification: Report issues or conflicts promptly
  • Confirm Attendance: Reconfirm before event if needed
  • Post-Event: Report any issues or concerns
  • Updates: Check for event changes or cancellations

Troubleshooting​

Event Not Showing​

Problem: Subscribed event doesn't appear in list

Possible Causes:

  • Wrong month selected
  • Event in different month
  • Subscription not confirmed
  • Page not refreshed

Solutions:

  1. Check month navigation - use arrows to view other months
  2. Use search to find event by name
  3. Refresh browser page
  4. Verify subscription was accepted
  5. Contact administrator if still missing

Cannot Expand Row​

Problem: Clicking row doesn't show details

Possible Causes:

  • Browser issue
  • JavaScript not loaded
  • Click target issue

Solutions:

  1. Try clicking different part of row
  2. Refresh page
  3. Try different browser
  4. Clear browser cache
  5. Check internet connection

Hours Show as Zero​

Problem: Actual Hours displays 0.00 for completed event

Possible Causes:

  • Event just completed (not processed yet)
  • Hours not yet recorded
  • Check-in/out not completed
  • System delay

Solutions:

  1. Wait 24 hours for processing
  2. Verify you checked in and out
  3. Check with event coordinator
  4. Contact administrator
  5. Provide your records if needed

Search Not Working​

Problem: Search doesn't filter results

Possible Causes:

  • Search term not matching
  • JavaScript issue
  • Browser problem

Solutions:

  1. Check spelling of search term
  2. Try different search terms
  3. Refresh page
  4. Clear search and try again
  5. Use month navigation instead

Download Fails​

Problem: Download button doesn't work

Possible Causes:

  • Browser popup blocker
  • Network issue
  • No data to download

Solutions:

  1. Check popup blocker settings
  2. Try different browser
  3. Verify you have subscriptions in current view
  4. Check internet connection
  5. Contact support

Tips​

  1. Check Regularly: Review subscriptions weekly for upcoming events
  2. Expand for Details: Click rows to see complete event information
  3. Download Records: Export subscriptions for personal records
  4. Verify Hours: Check actual hours match your records
  5. Use Search: Quickly find specific events with search box
  6. Month Navigation: Use arrows to view past and future months
  7. Note Contact: Always check contact person for questions
  8. Location Info: Verify location before event day
  9. Status Monitoring: Watch for status changes (cancellations, etc.)
  10. Subscription Date: Note when subscribed for cutoff tracking
  11. Subscribed By: Check who subscribed you (self or assigned)
  12. Plan Ahead: Use to plan monthly schedule and availability