Venue Scheduler Documentation
📚 Web Documentation
Venue Scheduler Documentation
Comprehensive guides, step-by-step workflows, and detailed screen documentation to help you master venue scheduling and resource management.
📱 Navigation
Mirrors app structure
📊 Coverage
9 workflows + full UI
👥 Audience
Admins + Members
📚 What you'll find here
🚀 Quick Links
Dashboard, Calendar, and daily-use shortcuts for fast access.
⚙️ Manage
Members, Schedules, Teams, Background Checks - core admin tools.
🗂️ Organize
Settings, Locations, Roles, Announcements, Files - system setup.
👥 Member Portal
Subscriptions, Resources, and member-facing features.
📊 Bulk Operations
Bulk notifications and schedule operations for efficiency.
📖 Workflows
Step-by-step guides for common tasks and event management.
🎯 Quick Start by Role
👨💼 Administrators
Perfect for venue admins and organizers managing the system:
- Onboard New Member - Add new member organizations
- Setup Event Location - Configure venues with stands and positions
- Manage Event Lifecycle - Create events, assign resources, manage check-in/out
- Manage Background Checks - Track compliance for resources
- Send Bulk Notifications - Communicate with members efficiently
🏢 Member Organizations
For clubs and organizations participating in events:
- Member Event Participation - Subscribe, accept offers, manage QR codes
- View My Events - Check your calendar and assignments
- Update My Profile - Manage organization details and integration
🔍 Use Search Like a Pro
The search bar at the top is your best friend. Try these common terms:
Event Management:
create schedule,publish event,check-in,check-out
Member Operations:
subscription,accept offer,assign resources,QR code
Compliance:
background check,driver license,mandatory documents
Resources:
uniform size,liquor license,minor status,eligibility
Locations:
stands,positions,zone colors,default member
Bulk Operations:
bulk notify,filter members,teams,notifications
💡 Key Features
🔄 Real-Time Workflows
Step-by-step guides with visual flowcharts for:
- Complete event lifecycle management
- Member onboarding and participation
- Background check compliance
- Location and resource setup
📱 Integrated & Manual Operations
Documentation covers both:
- Club Site Integration - Automatic sync, QR codes via mobile app
- Manual Management - Venue site operations, printed QR codes
🎨 Visual Diagrams
Every workflow includes:
- Mermaid flowcharts optimized for dark/light mode
- Clear decision points
- Phase separations for complex processes
🔐 Compliance & Security
Detailed guides on:
- Background check management for resources
- Document requirements per location (upcoming)
- Driver's license verification (upcoming)
- Event day compliance verification
🆕 Recently Updated
- ✅ Member Event Participation - Complete guide for subscribing, accepting offers, and check-in with QR codes
- ✅ Manage Event Lifecycle - Comprehensive 3-phase workflow covering pre-event, event day, and post-event
- ✅ Background Checks - Updated for resources with check-in integration
- ✅ Setup Event Location - Added default member assignment and mandatory documents (upcoming)
- ✅ Update My Profile - Redesigned for organization profile and club site integration
📞 Need Help?
Can't find what you're looking for?
- Use the search bar above to find specific topics
- Check the workflows section for step-by-step guides
- Browse by section using the sidebar navigation
- Look for upcoming features highlighted throughout the docs
Found an issue or have feedback? Contact your venue administrator for system support and feature requests.