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View My Events

Overview​

This workflow helps members quickly find and review their upcoming event assignments, check schedules, and track their work hours through the calendar and subscriptions features.

Who This Is For​

  • Members checking their schedules
  • Volunteers viewing assignments
  • Staff tracking upcoming work shifts

Prerequisites​

  • Member account and login access
  • Event assignments from administrators
  • Active subscriptions to events

Workflow Diagram​

Steps​

1. Log Into System​

  1. Navigate to application URL
  2. Enter your credentials:
    • Username or email
    • Password
  3. Click Log In
  4. Dashboard loads with your information

2. Check Dashboard for Quick Overview​

  1. Dashboard displays upon login
  2. Look for announcements (banner at top)
  3. Review dashboard widgets:
    • Upcoming events
    • Recent assignments
    • Quick statistics
  4. Note any urgent announcements

3. View Calendar​

  1. Navigate to Quick Links → Calendar or click Calendar link
  2. Calendar displays with:
    • Monthly view (default)
    • Your assigned events highlighted
    • All organization events visible
  3. Navigate calendar:
    • Previous/Next arrows: Change months
    • Today button: Return to current month
    • Month/Year picker: Jump to specific month

4. Review Your Event Assignments​

  1. Your assigned events appear in calendar
  2. Events may be color-coded by:
    • Event type
    • Location
    • Team
    • Status
  3. Click on any event to view details:
    • Event name
    • Date and time
    • Location
    • Your assigned position
    • Duration
    • Team assignment
    • Contact person

5. Access My Subscriptions​

  1. Navigate to Member → My Subscriptions
  2. Subscriptions page displays your assigned events
  3. View organized by month (current month shown first)

6. Navigate Between Months​

  1. Use month navigation:
    • ◀ Previous Month: View earlier assignments
    • ▶ Next Month: View future assignments
    • Today button: Return to current month
  2. Month name displays at top (e.g., "January 2026")

7. Review Subscription Details​

For each subscription row:

  1. Title: Event name
  2. Date: Event date
  3. Day: Day of week
  4. Location: Venue name
  5. Time: Start time
  6. Positions: Your assigned position
  7. Expand/Collapse: Click row to show more details

8. Expand Event for Full Details​

  1. Click on subscription row
  2. Row expands to show:
    • Event Description: Full event details
    • Duration: Event length
    • Contact Person: Who to contact
    • Requirements: Special requirements
    • Status: Assignment status
    • Actual Hours: Hours worked (if recorded)
    • Subscribed By: Who assigned you
    • Notes: Any special notes

9. Track Your Hours​

  1. Expanded view shows:
    • Scheduled Hours: Expected duration
    • Actual Hours: Hours actually worked
  2. Note hours for personal tracking
  3. Contact supervisor if hours incorrect

10. Check for Changes​

Regularly check for:

  1. New Assignments: New events added
  2. Cancellations: Cancelled events
  3. Time Changes: Updated start times
  4. Location Changes: Different venue
  5. Position Changes: Different assignment
  6. Announcements: System-wide updates (banner)

11. Note Important Information​

For upcoming events, note:

  • Event date and time
  • Location and parking info
  • Position assignment
  • Duration (to plan day)
  • Contact person
  • Special requirements
  • Uniform or equipment needed
  • Arrival time (usually before start)

12. Prepare for Event​

Before each event:

  1. Verify date and time
  2. Know location address
  3. Plan transportation
  4. Check weather if outdoor event
  5. Gather required items:
    • Uniform
    • ID badge
    • Special equipment
  6. Arrive early (typically 15-30 min before)
  7. Contact person if running late

13. After Event​

Post-event actions:

  1. Verify hours recorded correctly
  2. Contact supervisor if discrepancies
  3. Note any issues for future reference
  4. Check for next assignment

Quick Reference Checklist​

  • Logged into system
  • Checked dashboard for announcements
  • Reviewed calendar for upcoming events
  • Accessed My Subscriptions
  • Reviewed all assigned events
  • Expanded events for full details
  • Noted important dates and times
  • Checked hours tracking
  • Prepared for upcoming events
  • Contact info saved for each event

Common Issues​

No Events Showing​

  • Problem: Calendar or subscriptions empty
  • Solution:
    • Verify you're logged in
    • Check correct month selected
    • Contact administrator if no assignments
    • Confirm you're assigned to events

Cannot See Event Details​

  • Problem: Click doesn't expand row
  • Solution:
    • Refresh browser page
    • Try different browser
    • Click directly on row (not expand icon)
    • Clear browser cache

Wrong Hours Displayed​

  • Problem: Hours don't match actual time worked
  • Solution:
    • Contact event supervisor
    • Provide actual hours worked
    • Request correction
    • Keep personal record of hours

Event Not Showing in Calendar​

  • Problem: Assigned event missing from calendar
  • Solution:
    • Check My Subscriptions page
    • Verify event date
    • Refresh browser
    • Contact administrator

Cannot Find Subscriptions Page​

  • Problem: My Subscriptions link missing
  • Solution:
    • Look under Member menu
    • Try Quick Links menu
    • Contact administrator for link
    • Check user permissions

Tips for Members​

Regular Checks​

  • Weekly Review: Check calendar every week
  • Day Before: Verify event details day before
  • Morning Of: Double-check time and location
  • After Event: Confirm hours recorded

Organization​

  • Calendar Sync: Add events to personal calendar
  • Set Reminders: Set phone reminders for events
  • Screenshot Details: Save event details in phone
  • Contact List: Save supervisor contact info

Communication​

  • Questions: Don't hesitate to ask supervisors
  • Changes: Report schedule conflicts immediately
  • Availability: Update availability with administrator
  • Feedback: Provide feedback on events

Preparation​

  • Know Location: Map out venue before first visit
  • Check Weather: For outdoor events
  • Uniform Ready: Keep uniform clean and ready
  • Arrive Early: Plan to arrive 15-30 min before
  • Emergency Contacts: Save event contact numbers

Time Estimate​

  • Daily Check: 2-3 minutes
  • Weekly Review: 5-10 minutes
  • Event Preparation: 10-15 minutes
  • Post-Event Review: 2-5 minutes

Member Best Practices​

  1. Check Regularly: Review schedule at least weekly
  2. Set Reminders: Use phone calendar for event reminders
  3. Verify Details: Confirm date, time, location before each event
  4. Plan Ahead: Review upcoming month's schedule
  5. Update Availability: Inform admin of conflicts immediately
  6. Track Hours: Keep personal record of hours worked
  7. Read Announcements: Check banner announcements daily
  8. Contact Early: Reach out with questions well before event
  9. Confirm Receipt: Acknowledge new assignments
  10. Provide Feedback: Share experience after events
  11. Stay Current: Keep personal information updated
  12. Be Proactive: Don't wait for reminders, check yourself