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Create Schedule

Purpose​

The Create Schedule page allows you to create a new event/schedule with all necessary details including timing, location, team assignments, and availability settings. This is where you configure a new schedule before publishing it to your team members.

Route​

/manage/schedules/create

Screenshot​

New Event form showing event information, availability settings, and assignment options
New Event form showing event information, availability settings, and assignment options

Description​

The New Event form is organized into three main sections:

Event Information​

This section captures the core details of your schedule:

  • Name: Enter a descriptive name for the schedule/event
  • Multiday Event: Toggle to indicate if this event spans multiple days
  • Details: Add any additional information or notes about the event
  • Start Date: Select the date when the event begins (format: MM-DD-YYYY)
  • Start Time: Set the start time for the event
  • End Time: Set the end time for the event
  • Status: Choose the publication status:
    • Published: Event is live and visible to members
    • Draft: Event is saved but not yet visible
    • Archived: Event is no longer active
  • Location: Select the venue or location where the event takes place
  • Contact: Assign a primary contact person for the event

Availability Information​

Configure team member availability and position limits:

  • No of positions: Specify the total number of volunteer positions available for this schedule
  • Cutoff Days: Set how many days before the event members can no longer sign up or make changes
  • Teams: Select which team(s) can view and sign up for this schedule. Use "All Members" to make it available to everyone, or select specific teams

Assignment Information​

Control how positions are filled:

  • Generate Default Assignments: Choose whether to automatically assign members to positions based on their preferences and availability
    • Yes: System will auto-generate initial assignments
    • No: Manual assignment required

Actions​

  • Save: Click the green "Save" button to create the schedule with the configured settings