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Details Tab

Purpose​

The Details tab provides a comprehensive overview of a specific schedule/event, displaying all key information in one place. This is the default view when opening a schedule and allows members to view event details and manage their participation.

Route​

/auth/calendar/eventView?id={schedule-id}

Screenshot​

Event details view showing event information and participation options
Event details view showing event information and participation options

Description​

The Details tab is organized into several key sections:

At the top of the page, you'll find multiple tabs to navigate different aspects of the schedule:

  • Details (current tab): Overview of event information
  • Members: View and manage team members assigned to this schedule
  • Check-In: Track member check-ins for the event
  • Check-Out: Record member check-outs after the event
  • Stands: Manage position assignments and stands
  • Adjustments: Make changes to assignments or timing
  • Stats: View statistics and analytics for the schedule
  • History: Review change history and audit logs
  • Additional action icons for notifications and security settings

Event Information​

This section displays all the core details about the schedule:

Date & Time​

  • Shows both start and end times for the event
  • Displays in an easy-to-read format (e.g., "Jan 20th, 04:30pm" to "Jan 20th, 10:00pm")
  • Calendar icons indicate date/time information

Location​

  • Displays the venue name as a clickable link
  • Clicking the location opens more details about the venue

Status​

  • Shows the current publication status of the event (e.g., "Published")
  • Indicates whether the event is visible to team members

Required Spots​

  • Displays the total number of volunteer positions needed
  • Shown as a badge with the number prominently displayed

Contact​

  • Lists the primary contact person or organization for the event
  • Provides reference for who to reach out to with questions

Event Details​

  • Shows any additional notes or description entered when creating the schedule
  • Provides context and important information for participants

Your Participation​

This section allows members to manage their involvement with the event:

Participation Management​

  • Subtitle: "Manage your event subscription and commitments"
  • Provides an interface for members to sign up or commit to the event

Member Participation Workflow​

Members can participate in an event through the following steps:

  1. Subscribe and Commit:

    • Click the Provide Commitment button from the "Ready to Participate?" card
    • In the subscription dialog:
      • Specify the Number of Resources they can facilitate for the event
      • Add Additional Details explaining their commitment (minimum 10 characters required)
    • Click Commit to submit their subscription
    Subscription commitment dialog showing number of resources field and additional details textarea
    Subscription commitment dialog showing number of resources field and additional details textarea
    • Status changes to Subscribed with requested spots displayed
    • Members can Modify their commitment later if needed
    Subscribed status showing requested spots with modify button
    Subscribed status showing requested spots with modify button
    Change commitment dialog for modifying subscription details
    Change commitment dialog for modifying subscription details

  2. Accept Offer:

    • Once the organizer assigns stands and positions, the status changes to Offered
    • View Offered Spots (e.g., "22 / 30" showing assigned vs requested)
    • Click the green Accept button to accept the assignment
    Offered status showing offered spots count with accept button
    Offered status showing offered spots count with accept button
    • In the acceptance dialog:
      • Optionally provide additional details (minimum 10 characters)
      • Note: "Accepting the offer will confirm the spots and you can assign resources"
    • Click Accept Offer to confirm
    Accept offer dialog with additional details field and confirmation message
    Accept offer dialog with additional details field and confirmation message
    • Status changes to Accepted showing accepted and assigned counts (e.g., "Accepted: 22/30, Assigned: 0/22")

  3. Assign Resources:

    • After accepting, view the assigned stands and positions in a table
    • Each stand shows:
      • Stand number and zone
      • Position names (e.g., BOH, Cashier, Runner/Prep)
      • Current counts (e.g., "0 / 2" showing filled vs available)
      • LL (Lead Leader) indicator with checkmark
    Accepted status showing assigned stands with positions, counts, and resource assignment options
    Accepted status showing assigned stands with positions, counts, and resource assignment options
    • Click the pencil icon (✏️) in the Resources column to assign team members to specific positions
    • Use action buttons:
      • Green checkmark: Accept and confirm assignments
      • Yellow settings: Modify assignments
      • Blue notification: Communicate about assignments
    • Map Club Event button available to view location details

Ready to Participate Card​

  • Prominent call-to-action asking "Ready to Participate?"
  • Description: "Provide your commitment to join this event and help make it successful"
  • Provide Commitment button: Green action button that opens the commitment/sign-up flow
  • Information icon (ℹ) provides additional help or context

This workflow ensures clear communication between organizers and members throughout the event planning process.